About Tech My Event
Where are you based and what areas do you cover?
We're based in Portsmouth, Hampshire, but we deliver event production, AV hire, PA systems and event lighting nationwide across the UK. We regularly work on events from London and the South East to the Midlands, North of England and Scotland. Travel costs for longer distances are discussed transparently at quote stage - no hidden surprises.
Who will actually be on-site at my event?
Your event will be supported by James Lucas and a carefully selected team of freelance specialists, each chosen for their proven expertise and reliability. James has over 30 years of experience in technical theatre and live production, and every crew member is matched to the specific requirements of your project. You won't get a random hire crew - you get experienced professionals every time.
What types of clients do you work with?
We work with everyone from first-time event organisers to experienced event managers, production companies, venues, festival organisers and corporate brands. Whether you're putting on your first company away-day or managing a 5,000-person outdoor festival, we can support you.
How long have you been operating?
Tech My Event is led by James Lucas, who has over 30 years of hands-on experience in technical theatre and live production. The company has delivered hundreds of events - from intimate corporate meetings to large-scale outdoor festivals.
Services & Equipment
What services do you offer?
We offer a full range of event production services: AV hire (screens, projectors, LED walls, vision mixing), PA systems (sound desks, speakers, microphones), event lighting (LED, moving heads, DMX, stage rigs), power distribution and PAT testing, AV installations, and set design & event dressing. We can deliver individual elements or the entire production from start to finish.
Can you handle the full production, or do you just supply equipment?
Both. We can take on the entire production - design, supply, setup, live operation and pack-down - or supply specific elements to support your existing team. We're used to working alongside other suppliers, venues and agencies, so we'll fit into whatever structure works best for your event.
Do you supply AV for hybrid and online events?
Yes. We support hybrid events that connect in-room and remote audiences through platforms like Zoom, Microsoft Teams and StreamYard. We handle cameras, AV feeds, screens and broadcast tech so both audiences share a seamless, professional experience.
Can you do event lighting for outdoor festivals?
Event lighting for outdoor festivals is something we regularly support. For smaller festival stages and outdoor events we can handle the full lighting setup directly. For larger festival productions requiring bigger rigs, we work with a trusted network of specialist partners - so we can still help you find the right solution whatever the scale of your event.
Do you provide generators and remote power?
Yes. For events in remote locations or where mains power is insufficient, we can source and install generators, three-phase supplies and rubber box distribution systems to provide safe, consistent power wherever your event takes place.
Can you work in churches, heritage buildings or listed venues?
Yes, and we specialise in it. We have extensive experience delivering discreet AV and lighting installations in churches, period properties and listed venues where preservation and sensitivity are essential. We always work to minimise impact on the fabric of the building while delivering a polished result.
Accreditations & Safety
Are your engineers certified?
Yes. Our team holds the following accreditations: IPAF (working at height), PASMA (mobile scaffold towers), ECS (Electrotechnical Certification Scheme), City & Guilds 7909 (entertainment electrician) and ISCVE (Institute of Sound, Communications and Visual Engineers). Copies of certifications are available on request - useful if your venue or local authority requires them.
Do you carry out PAT testing?
Yes. We provide full PAT testing and electrical safety certification for all event installations. Every cable, connector, socket and appliance is tested before it reaches site. We also carry out LOLER inspections where required and document everything for your records and compliance requirements.
Is all your equipment regularly tested and maintained?
Yes. All equipment undergoes regular electrical testing and inspection to ensure it performs reliably at every event. We also clean and service equipment as part of our maintenance process, which helps extend its working life and prevents failures at critical moments.
Booking & Quotes
How do I get a quote?
The easiest way is to fill in the contact form on our website, or email hello@techmyevent.co.uk with details of your event - the date, location, type of event and what you think you'll need. Even a rough brief is fine - we'll ask the right questions. We aim to come back to you within one working day.
How far in advance do I need to book?
For larger events - festivals, multi-day conferences, complex outdoor productions, we recommend getting in touch at least 8–12 weeks in advance to secure crew availability and plan the production properly. For smaller events, 2–4 weeks is usually enough. That said, we always try to accommodate last-minute requests where we can, so it's always worth asking.
Do you offer free quotes?
Yes, all quotes are completely free and carry no obligation. We'll take the time to understand what you need and put together a detailed, transparent quote with no hidden costs.
Can you work within a tight budget?
Yes. We pride ourselves on delivering great results at a fair price. We don't upsell unnecessary equipment - we specify exactly what your event needs and build a package around your budget. We're happy to discuss different options and find the right balance of quality and cost for your event.
What information do you need to give me a quote?
The more detail the better, but we can work with very little at the start. Helpful details include: event date and location, expected audience size, type of event (conference, festival, awards, etc.), what services you think you need, and your approximate budget. We'll fill in the gaps with the right questions.
Working Together
Will you work alongside my existing production team or other suppliers?
Yes, absolutely. We're used to working as part of a wider team alongside venue technical staff, other production suppliers, event agencies and production managers. We're collaborative, communicative and used to fitting into existing structures without friction.
Do you attend site visits before the event?
Yes, for larger or more complex events we always recommend a site visit to assess the space, check power availability, discuss rigging points and plan the setup. This avoids surprises on the day and ensures everything runs smoothly.
What happens if something goes wrong on the day?
Our engineers are experienced in the unique pressures of live events and are trained to solve problems calmly and quickly. We carry spare equipment for critical items and always build contingency into our technical plans. We've yet to have an event that didn't run. That's not luck - it's preparation.
